Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, providing exceptional support to ensure smooth daily functions. Your energetic approach and attention to detail will help foster an efficient work environment, supporting team members and clients alike. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant, fast-paced organization. The ideal candidate is proactive, tech-savvy, and excels at multitasking with a positive attitude.

Responsibilities

• Provide general administrative support to management and the office
• Answer phone calls, respond to emails, and assist with general inquiries
• Schedule and coordinate appointments and meetings
• Maintain digital and physical files and records
• Prepare and organize documents, forms, and other office materials
• Assist with invoices, receipts, payments, and routine administrative records
• Communicate with vendors, contractors, clients, and other business contacts
• Coordinate and follow up on routine requests and outstanding tasks
• Assist with basic research and information gathering
• Update spreadsheets, databases, and internal records
• Help monitor office supplies and coordinate purchases when needed
• Assist with general office organization and day-to-day operations
• Support management with miscellaneous administrative tasks and special assignments

Experience

• Previous administrative or office experience preferred
• Strong organizational and time-management skills
• Excellent communication and customer service skills
• Strong attention to detail
• Proficiency with Microsoft Office and/or Google Workspace
• Comfortable using email, spreadsheets, and other digital tools
• Professional, dependable, and able to maintain confidentiality
• Ability to work independently and follow through on assignments
• Bilingual English/Spanish required
• Ability to obtain an Airport ID

Join us to be part of a supportive team that values your organizational talents and dedication! This role offers an engaging environment where your administrative expertise will make a meaningful difference every day.

Pay: From $12.50 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person