Administrative Assistant

Administrative Assistant

JobID: 7227

• • Position Type:
    Classified - Support Staff

  • Date Posted:
    9/17/2026

  • Location:
    Transportation-Twenhofel

  • Date Available:
    12/01/2026

  • Closing Date:

    Until Filled

  • Internal Transfer Deadline: September 22, 2026

  • 7.5 HR (Anticipated 8:30am-5:00pm)

  TITLE: Administrative Assistant

  QUALIFICATIONS:

  • High School diploma or GED
  • Minimum of three (3) years administrative experience involving the use of word processing, spreadsheet and record-keeping software
  • Demonstrated ability to communicate professionally and positively, in spoken and written form, with students, staff, parents and the community
  • Demonstrated ability to work with, and protect, confidential information

  REPORTS TO: Assigned administrator or Designee

  SUPERVISES: None

  JOB GOAL: Perform a wide variety of specialized and responsible administrative support duties to help organize and coordinate office activities and communications to assist administrators with assigned functional areas of responsibility; provides all District stakeholders and guests with a positive, world-class experience and customer support representative of the District

  PERFORMANCE RESPONSIBILITIES:

  • Performs a wide variety of specialized and responsible duties independently in support of functions delegated to the assigned administrator; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate
  • Operates the telephone console by providing: routine information and assistance, receiving incoming calls and making necessary connections to office staff, taking and transmitting information and messages as requested
  • Assures the telephone console is covered during working hours; train and provide work direction to substitutes and back-up
  • Utilizes positive and professional interpersonal skills to coordinate communication between educational institutions and other outside organizations and the public; obtains and provides information, coordinates activities and resolves problems
  • Researches, reviews, checks, corrects and compiles a variety of information; verifies data for accuracy, completeness and compliance with established procedures; inputs and retrieves computerized data in computer systems as required
  • Prepares and maintains a variety of records, logs and files including information of a confidential nature; maintains confidentiality of all information and records
  • Compiles information and data for a variety of reports; organizes type and print reports and other written materials related to assigned office functions
  • Coordinates and compiles Board Agenda materials as assigned
  • Responds to requests for information from staff and the general public regarding District programs, policies, procedures and regulations
  • Word processes a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents
  • Operates computer and use various software packages to maintain records and generate reports, lists and other materials; utilize word processing and other software as required; operates a variety of office equipment for the successful operation of the District
  • Receives, processes, and routes mail; order; issues and maintains department supplies, forms and equipment
  • Trains and provides work direction to departmental clerical support staff as assigned; monitors office workflow and assures compliance with established time lines, procedures and standards of quality
  • Performs other responsibilities as assigned by the supervisor

  TERMS OF EMPLOYMENT:

  • Days per fiscal year: 230
  • Salary Schedule: G11 on Classified Position Index
  • FLSA Status: Non-exempt

  EVALUATION:

  Performance of the position will be evaluated annually by the assigned administrator or Designee