Administrative Assistant

What are you going to do?

Your mission will be to ensure that day-to-day administrative matters are handled efficiently, accurately and followed through to completion.

You will help keep administrative processes, office operations and supporting documentation organised while providing reliable support to the Administrative & Finance Manager and the wider PNO France team.

You will work with autonomy in your day-to-day responsibilities, proactively following up on requests, coordinating with different stakeholders and identifying and escalating issues when necessary.

• Handle day-to-day administrative requests and prepare, format and organise administrative documents.

• Maintain filing systems, records, trackers and inventories, ensuring information remains accurate and up to date.

• Coordinate office supplies, orders, deliveries and routine administrative matters with suppliers and service providers.

• Support the management of office facilities, maintenance requests and administrative follow-up with external providers.

• Maintain inventories of IT, telephone and office equipment, including equipment preparation for new joiners and recovery when employees leave.

• Support the administrative follow-up of insurance, company vehicle and other operational files.

• Support the organisation and logistics of internal meetings, conventions and team events.

• Follow up proactively on outstanding requests and actions, carry out necessary reminders and escalate delays, discrepancies or issues when required.

Do you have any questions about this position? I’d love to tell you more about it! Please contact me.

What do we offer you?

• Join a European organisation at the heart of innovation and public funding.

• Work in an international environment with colleagues and stakeholders across Europe.

• Take on a varied role with exposure to multiple aspects of the day-to-day operations of PNO France.

• Work closely with the France Administrative & Finance Manager and support colleagues across the organisation.

• Build broad experience across administration, suppliers, facilities, equipment and internal operations.

• Develop your organisational, coordination and stakeholder-management skills in a dynamic professional environment.

• Benefit from a permanent CDI with a salary of €32,000–€36,000 gross per year, depending on experience and profile.

• Become part of PNO Innovation, a European team supporting innovation, research and sustainable development across Europe.

About you

• experience in an Administrative Assistant, Office Assistant or similar role, ideally within professional services, consulting, an SME or another fast-paced environment.

• Excellent French, both written and spoken (C2 level).

• Strong professional English, both written and spoken (C1 level), enabling you to work confidently in an international environment.

• Strong organisational skills and attention to detail, with the ability to manage several requests, priorities and deadlines simultaneously.

• Proactive and reliable approach, with the autonomy to take ownership of tasks and follow them through to completion.

• Good command of Microsoft Office, particularly Outlook, Word, Excel and Teams, and confidence using digital and administrative tools.

• Strong interpersonal and communication skills, with the ability to interact professionally and tactfully with colleagues, management, suppliers and external contacts.

• Discreet, adaptable and service-oriented, with sound judgement and the confidence to raise issues when necessary.

About us

PNO Innovation is the leading innovation and funding consultancy in Europe. With our broad sector expertise, generative AI tools and more than 40 years of experience in national and European grants, we help give space to good ideas and make innovation happen.

PNO Innovation employs more than 600 professionals across offices throughout Europe: Belgium, France, Greece, Italy, The Netherlands, Norway, Portugal, Spain and the UK. What started more than 40 years ago as a student project in the Netherlands has grown into a European industry leader with a focus on creating sustainable impact.