Administrative Assistant

Summary

The Administrative Assistant is responsible for administrative services for the executive management team.

Essential Duties and Responsibilities include the following. Other Duties not listed may be assigned.

Daily Responsibilities - % of Job – 90%

• Arrange travel accommodations (hotel and car, both local and out of town) for executive staff.
• Run local errands (local purchases, lunch for meetings, post office runs, etc.).
• Organize and execute company events. (Onsite sales, contest, raffles, vendor events, cookouts, group photos, holiday cards, holiday events, job fairs, customer events, etc.)
• Organize meeting planning and setup. (Drinks, snacks, condiments, lunch, room reservation, signage, etc.)
• Organize employee morale events. (Contests, event discounts, weather related employee benefits)
• Develop and display internal event communication models. (Signs, posters, banners, emails, announcements)
• Serve as research assistant on specialty projects.
• Procure and distribute promotional products.
• Sort and deliver USPS mail to SMS staff.
• Contract and maintain water coolers and vending machines.
• Serve as company photographer.
• Assign year-end inventory tasks and ensure staff training.
• Maintain all company bulletin and white boards.
• Respond to questions and requests for information.
• Implement and monitor programs as directed by management and see the programs through to completion.
• Other duties as assigned.

Warehouse Efficiencies - % of Job – 5%

• Builds and maintains a work environment that is positive and is supported by open feedback and two-way communications at all levels.
• Keeps warehouse organized and clean at all times.

Team Building/Leadership - % of Job – 5%

• Responsible for maintaining a positive work environment while supporting the company’s culture.

Responsible for fostering a healthy and safe work environment, focusing on the well-being of all associates

Education and/or Experience

• Highschool Diploma
• Requires advanced Microsoft Word, PowerPoint, and Excel skills.

Essential Skills:

• Must be detail oriented and comfortable working in a fast-paced environment.
• Requires superior organizational skills and dedication to completing projects in a timely manner.
• Requires excellent communication skills.
• Must maintain highest level of confidentiality.
• Must be able to multi-task while maintaining complex schedules and managing administrative support.
• Must have ability to work independently with minimal supervision.

Competencies:

• Shows determination to achieve excellent results
• Finds better ways
• Demands top performance
• Inspires commitment

Working Conditions

Must be able to tolerate moderate to high noise levels in a warehouse environment. Office and outside environmental conditions found in the warehouse, hot in the summer, cold in the winter. Individuals may need to walk for an extensive period of time while working and walking the facilities; to reach over shoulder heights; bend or stoop below the waist; repetitive wrist, hand, or finger movement; occasional lifting up to 10 pounds.

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.