Administrative Assistant

About Us

Newbillion Precision Metal Sdn Bhd is a leading precision metal manufacturing company dedicated to delivering high-quality components and solutions to our clients across various industries. We pride ourselves on our commitment to excellence, innovation, and maintaining the highest standards of operational efficiency. Our team is composed of skilled professionals who are passionate about their work and contribute to a collaborative and dynamic workplace environment.

About the Role

We are seeking a detail-oriented and organised Administrative Assistant to join our team at our Batu Kawan facility in Penang. This is a full-time position that plays a crucial role in supporting the smooth day-to-day operations of our company. As an Administrative Assistant, you will be the backbone of our administrative functions, ensuring that all office activities run efficiently and that our team has the support they need to focus on their core responsibilities. This role is essential to maintaining our high operational standards and contributing to the overall success of Newbillion Precision Metal Sdn Bhd.

Key Responsibilities

• Manage and organise office schedules, calendars, and appointments for senior staff members
• Handle incoming and outgoing correspondence, including emails, letters, and packages
• Maintain and update company records, files, and databases with accuracy and confidentiality
• Prepare and distribute internal communications, memoranda, and announcements
• Coordinate office meetings and events, including room bookings and refreshment arrangements
• Process invoices, expense reports, and other financial documentation
• Assist with recruitment activities, including scheduling interviews and preparing documentation
• Order and manage office supplies and equipment as needed
• Greet and assist visitors and answer telephone enquiries professionally
• Perform general administrative tasks and provide support to various departments as required
• Maintain a clean, organised, and welcoming office environment

What We're Looking For

• High school diploma or equivalent; additional qualifications in office administration or business studies are advantageous
• Proven experience working as an Administrative Assistant or in a similar administrative role
• Excellent written and verbal communication skills in English; proficiency in Malay and Mandarin is highly desirable
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant office software
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Attention to detail and accuracy in all work performed
• Professional demeanour and the ability to maintain confidentiality
• Exceptional customer service skills and the ability to interact positively with colleagues at all levels
• Reliable, punctual, and committed to maintaining professional standards
• Familiarity with basic accounting or bookkeeping principles is a plus
• Ability to work independently and as part of a team in a fast-paced environment

What We Offer

At Newbillion Precision Metal Sdn Bhd, we are committed to supporting the wellbeing and development of our employees. We offer a competitive salary package commensurate with qualifications and experience. Our benefits include medical and dental coverage, annual leave entitlements, and opportunities for professional development and skills training. We foster a supportive and inclusive workplace culture where your contributions are valued and recognised. We believe in work-life balance and encourage our team members to maintain their health and wellbeing. Additionally, we provide a modern office environment with the facilities and resources necessary to perform your role effectively.

Apply Now

If you are an organised, proactive individual with a passion for delivering excellent administrative support, we would like to hear from you. Please submit your resume, a cover letter, and any relevant certifications to our Human Resources department. Join the Newbillion Precision Metal Sdn Bhd team and be part of a company that values professionalism, excellence, and continuous improvement.