Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily operations, providing essential administrative support to ensure the smooth functioning of our office environment. Your energy, attention to detail, and proactive approach will help keep everything running efficiently. From managing schedules and handling correspondence to supporting bookkeeping and customer service functions, you will be a key contributor to our team’s success. This paid position offers an exciting opportunity to develop your skills in a fast-paced, supportive setting.

Responsibilities

• Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using Microsoft Office and Google Workspace tools, maintaining organized records and files
• Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
• Handle clerical duties such as filing, proofreading documents, and maintaining office supplies inventory
• Provide exceptional customer service by responding promptly to inquiries via phone or email, ensuring positive interactions
• Assist with medical or dental office tasks as needed, including appointment scheduling and patient record management
• Support administrative projects by coordinating meetings, preparing agendas, and managing calendars with strong organizational skills

Requirements

• Proven office experience with excellent computer skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong data entry skills with high accuracy and attention to detail; experience with proofreading is a plus
• Previous clerical or administrative experience in a professional setting; medical or dental office experience is highly desirable
• Familiarity with QuickBooks for bookkeeping tasks and basic financial management
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Excellent phone etiquette and customer service skills; experience handling multi-line phone systems preferred
• Ability to perform typing quickly and accurately; experience with filing systems and document management systems is beneficial

Join us as an Administrative Assistant where your proactive attitude and dedication will help create a welcoming environment for clients and team members alike. We value your contributions and are committed to supporting your growth in this rewarding role!

Pay: $20.00-$22.00 per hour

Expected hours: 40.0 per week

Work Location: In person