Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment where efficiency and professionalism thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Duties

• Manage office responsibilities, including answering multi-line phone systems, and directing calls with professional phone etiquette
• Organize and maintain office files, records, and documentation with precision using filing systems and data entry techniques
• Schedule appointments, coordinate meetings, and manage calendars using productivity software such as Microsoft Office and calendar management tools
• Prepare correspondence, reports, spreadsheets, and Word processing documents with accuracy and attention to detail
• Assist with office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative operations
• Provide excellent customer service by supporting client communication efforts and addressing inquiries promptly
• Support team members with personal assistant tasks including travel arrangements, event planning, and time management

Requirements

• Proven clerical experience or office experience demonstrating strong organizational skills and computer literacy
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with familiarity using spreadsheets for data entry and analysis
• Excellent typing skills with a focus on proofreading for accuracy in all documents
• Knowledge of QuickBooks accounting software is a plus for handling basic financial tasks
• Strong communication skills in both English and bilingual capabilities preferred to assist diverse clients and team members
• Ability to manage multiple priorities efficiently in a fast-paced environment with excellent time management skills
• Experience with multi-line phone systems, filing systems, and front desk operations is highly desirable
• Demonstrated professionalism in phone communication, customer support, and client interaction

Join us to be part of an energetic team committed to excellence! We value proactive individuals who thrive on organization, technical proficiency, and delivering outstanding support. This role offers a rewarding environment where your skills will directly contribute to our success while providing opportunities for growth.

Pay: $20.00 - $25.00 per hour

Expected hours: 24.0 – 40.0 per week

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance

People with a criminal record are encouraged to apply

Work Location: In person