Administrative Assistant

About us

WBE Line Services is a family owned growing vegetation management company that provides services to utility companies throughout the East Coast. Our home office is located in Newtown, PA, and we are looking for a motivated, organized, and detail-oriented Administrative Coordinator to join our team.

This is a diverse administrative position that requires someone who is comfortable managing multiple responsibilities, working with spreadsheets and detailed information, and staying organized in a fast-paced environment.

Responsibilities may include:

• Preparing and processing customer and project invoices
• Calculating and processing union dues and related deductions
• Maintaining and managing a variety of spreadsheets and reports
• Entering, reviewing, and maintaining employee and company records
• Tracking information and ensuring records are accurate and up to date
• Communicating with employees, supervisors, vendors, and company management
• Handling confidential information with professionalism and discretion
• Supporting various administrative projects and responsibilities as needed

Qualifications:

• Previous administrative experience preferred
• Experience with invoicing, union dues, or accounting-related administrative work is a plus
• Strong Microsoft Excel/spreadsheet skills
• Excellent attention to detail and accuracy
• Highly organized with the ability to manage multiple tasks and deadlines
• Strong communication and problem-solving skills
• Ability to work independently while also being part of a team
• Comfortable learning new software and company processes
• Experience in the utility, construction, landscaping, or vegetation management industries is a plus, but not required

We are looking for someone who is dependable, detail-oriented, organized, and willing to take on a variety of responsibilities. The right candidate will be someone who enjoys keeping things organized, catching details others may miss, and being an important part of the day-to-day operation of the company.

This is a full-time position with regular office hours.

If you are a motivated individual with strong administrative skills, we would love to hear from you. Please submit your resume for consideration.

Job Type: Full-time

Pay: $20.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Ability to Commute:

• Newtown, PA 18940 (Preferred)

Work Location: In person