Administrative Assistant

Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational skills, excellent communication abilities, and a commitment to delivering outstanding customer service.

ole Overview:

The Real Estate Assistant will support agents and clients throughout every stage of the real estate process. This fully remote role is ideal for a self-motivated, detail-focused individual who thrives in an independent environment. The position starts part-time with strong potential to transition to full-time.

Key Responsibilities:

Transaction & Listing Support

• Manage all aspects of real estate transactions from contract to close and post-closing.
• Prepare and maintain listing materials, including MLS data entry, listing books, and feature sheets.
• Execute Master Transaction Coordinator Checklist for seller-side transactions.
• Submit documents to Broker for compliance via Command at each transaction stage.
• Schedule and coordinate open houses, final walkthroughs, travel arrangements, and general appointments.
• Prospect for buyers in MLS and databases, and assist with email marketing campaigns and digital advertising.
• Check in with clients regularly regarding pre-approvals, transactions, and post-close follow-ups.
• Maintain accurate client records in Lofty CRM, ensuring timely follow-ups and updates.

Marketing & Social Media

• Create engaging social media content across Instagram, Facebook, and LinkedIn, including posts, reels, and stories.
• Develop visually appealing marketing materials for listings, client testimonials, market updates, and real estate tips.
• Monitor and engage with followers, respond to comments/messages, and foster online community interaction.
• Send newsletters, feature new listings, close-of-sale announcements, and client testimonials.

Office Operations & Administration

• Manage office inventory, organization, and front desk activities virtually.
• Oversee accounting platform and handle basic bookkeeping tasks, including QuickBooks and Visa transactions.
• Develop and implement systems, processes, and checklists to improve productivity and efficiency.
• Assist with email templates, blog writing, and other administrative needs.

Candidate Requirements:

• Self-motivated, strategic thinker with exceptional attention to detail.
• Ability to perform repetitive tasks with patience, dedication, and accuracy.
• Strong organizational skills and ability to manage multiple tasks independently.
• Excellent communication and phone etiquette.
• Comfortable reading and understanding contracts and managing client interactions.
• Experience with real estate transactions, MLS, Canva, social media platforms, QuickBooks, and CRM management is preferred.
• High level of accountability, discretion, and professionalism.

What We Offer:

• Fully remote work flexibility
• Part-time position with potential to transition to full-time
• Exposure to all facets of real estate operations and marketing
• Opportunity to grow professionally in a fast-paced, results-driven environment

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong computer literacy with the ability to quickly learn new software programs.
• Excellent organizational skills with a keen attention to detail.
• Effective time management skills to prioritize tasks efficiently.
• Bilingual abilities are a plus for enhancing communication with diverse clients.
• Previous experience as a dental receptionist or medical receptionist is advantageous.
• Familiarity with office management practices and procedures is preferred.
• Proven clerical experience in an administrative role is essential.
• Strong typing skills with accuracy in data entry tasks. If you are passionate about providing top-notch administrative support and thrive in a dynamic environment, we encourage you to apply for this exciting opportunity as an Administrative Assistant!

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Work Location: Hybrid remote in Prince Frederick, MD 20678