Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone eager to develop their administrative skills and contribute to a thriving organization.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Assist in interviewing and hiring of new employees.
• Maintain organized filing systems, both physical and digital, ensuring quick retrieval of documents and data entry accuracy.
• Handle calendar management for executives and team members, scheduling meetings, appointments, and coordinating logistics seamlessly.
• Prepare correspondence, reports, spreadsheets, and Word processing documents using productivity software such as Microsoft Office.
• Assist with office management tasks including supply inventory, equipment maintenance, and general clerical support to enhance office productivity.
• Provide excellent customer service by responding promptly to client inquiries and supporting client communication efforts.
• Support data entry projects and maintain accurate records using spreadsheets and database management tools like QuickBooks when necessary.

Qualifications

• Proven office experience with strong computer skills including proficiency in Microsoft Office (Word, Excel), spreadsheets, and data entry.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong communication skills—both verbal and written—with a professional phone manner and phone etiquette.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Technical proficiency in office management software, calendar management tools, and general computer literacy is essential.
• Previous experience with clerical tasks such as filing, document preparation, and customer support is preferred.
• Demonstrated ability to manage multiple responsibilities simultaneously while maintaining attention to detail.

Join us as an Administrative Assistant where your enthusiasm for organization combined with your technical skills will make a real difference! We value proactive team players who thrive on supporting others and creating efficient workflows—your contribution will help drive our success forward!

Pay: $28.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 5 years (Required)

Work Location: In person