Administrative Assistant

EPPC Albania is hiring an Administrative Assistant, as part of its outsourcing services team supporting Dompé Albania client.

Essential Responsibilities:

• Travel & Logistics Management: Supporting the Business Unit with travel arrangements (flights, hotels, transfers) in compliance with company policies, including managing modifications and cancellations;
• Shipping Support: Assisting with shipments (DHL / Dimaf) to suppliers, sales force, agents, physicians, and events;
• Contract Management: End-to-end support for contractual documentation (NDAs, contracts), including collection, verification, system entry, and archiving;
• Deadline Monitoring: Tracking contract expiration dates and supporting renewal processes;
• Digital Signatures: Preparing and sending documents for electronic signature via DocuSign;
• Supplier Due Diligence: Assisting with supplier due diligence by collecting documentation, verifying information, entering data into the system, and monitoring status;
• Supplier Onboarding : Supporting supplier onboarding and registration, providing operational assistance, and verifying data accuracy;
• Stakeholder Relations: Acting as a constant interface with suppliers and internal stakeholders to ensure compliance and information completeness;
• Procurement Support: Supporting the management and monitoring of Purchase Orders (PO) and Purchase Requisitions (PR);
• Document Verification: Verifying supporting documentation (BBD, contracts, cost centers, pricing, inventory);
• Process Archiving: Archiving documentation and performing follow-ups until the process is finalized;
• Communication Materials: Supporting the approval process for communication assets.

Requirements for this position:

• Previous experience in structured administrative, operations, or back-office roles;
• Experience in supplier management, contracts, and procurement processes is considered a plus;
• Excellent proficiency in Microsoft Office (specifically Excel and Teams);
• Fluent in Italian language and good command of english;
• High level of precision and attention to detail;
• Ability to multitask and meet tight deadlines;
• Strong organizational and problem-solving skills;
• Effective communication and ability to interact with internal and external stakeholders;
• Discretion in handling sensitive data and documents.