Administrative Assistant

Maintain organized physical and digital filing systems for purchase orders, compliance documents, contracts, delivery records, and client correspondence.

Process incoming and outgoing documents, parcels, and mail; track statuses and follow up on pending items.

Manage office supplies inventory; place orders, receive deliveries, and monitor stock levels to avoid shortages.

Serve as a liaison between internal teams (Sales, Logistics, Finance), healthcare clients, and equipment suppliers.

Track order statuses, delivery schedules, and basic compliance requirements; flag delays or issues to relevant teams.

Assist with processing purchase orders, delivery receipts, and supporting documents; verify completeness before forwarding.

Help reconcile petty cash, process reimbursements, and file invoices/receipts for Finance review.

Compile routine data updates, status trackers, and simple reports for management.

Coordinate with couriers and logistics partners to ensure timely, accurate dispatch and delivery of documents and equipment-related items.

Follow up on pending approvals, signatures, and outstanding requirements from internal and external parties.

Uphold strict confidentiality of client data, pricing, contracts, and company information.

Adhere to company policies, safety standards, and compliance guidelines.