Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, and excels at multitasking with a positive attitude.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
• Coordinate calendar management and schedule appointments for team members or clients, ensuring efficient time management
• Maintain organized office files, records, and correspondence while proofreading documents for clarity and accuracy
• Handle office management tasks such as supply inventory, mail distribution, and basic troubleshooting of office equipment including computers and printers
• Provide customer support by responding promptly to inquiries via phone or email and assisting with client communication
• Support bookkeeping activities using QuickBooks or similar accounting software when necessary

Experience

• Proven clerical experience in an office environment with a strong foundation in administrative tasks
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry with excellent typing skills
• Experience managing multi-line phone systems and providing exceptional customer service in person or over the phone
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Familiarity with office management practices including calendar coordination, document proofreading, and organizational skills
• Technical proficiency with computer literacy across various productivity software platforms
• Previous experience as a personal assistant or in front desk roles is advantageous for success in this position

Pay: $20.00 - $22.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance

Work Location: In person