Administrative Assistant

Our Montgomery office is ready to welcome an Administrative Assistant, and ideally, we would like that person to start as soon as possible.

We are looking for someone who naturally keeps track of what is happening, what needs attention, and what should be handled next. You might be the person who notices that a meeting has moved, a document still needs approval, or an important email has not received a response. That kind of awareness makes a genuine difference in a busy professional office.

The role you will make your own

As our Administrative Assistant, you will provide practical support to managers and the wider office team. Your work will help people stay organized, prepared, and able to focus on their priorities.

Your day may involve:

• Managing calendars, appointments, and internal meeting arrangements
• Monitoring shared inboxes and directing messages appropriately
• Preparing letters, documents, meeting notes, and basic reports
• Maintaining accurate digital files and organized office records
• Following up on routine paperwork, approvals, and outstanding actions
• Ordering supplies and keeping track of general office requirements
• Welcoming scheduled visitors and helping meetings run smoothly
• Supporting managers with changing administrative priorities

This is not a position where every day will look exactly the same. Some mornings will be structured and predictable; others will involve rearranging plans and helping the team respond to something unexpected.

The person we can rely on

Previous administrative or office experience would be helpful, but we are also open to someone whose experience comes from another organized, fast-moving environment.

You will need to communicate professionally, use good judgment, and handle information with appropriate discretion. Confidence using email, calendars, documents, and spreadsheets is important. Above all, we need someone who follows through and does not allow small but important details to disappear.

Starting with us

This is a full-time, fully on-site Administrative Assistant position in Montgomery, Alabama. The regular working hours are Monday through Friday, 8:30 a.m. to 5:00 p.m., including a 30-minute unpaid meal break.

We are hiring urgently and an immediate start would be ideal. However, if you are the right person and need to provide reasonable notice to your current employer, we are still happy to consider your application.

Send us your application

Apply through Indeed with an up-to-date resume. We are interested in hearing how you have previously kept an office, manager, or team organized—even if your current job title is different.

Applications will be reviewed as they are received.

Pay: $21.00 - $23.00 per hour

Expected hours: No less than 38.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person