Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong technical skills to manage a variety of administrative tasks with enthusiasm and professionalism. Your energy and dedication will help keep our office running smoothly and ensure a positive experience for clients and team members alike.

This is a set schedule position, Monday through Friday 10AM to 4PM EST.

Duties

• Manage administrative responsibilities, including greeting visitors, answering multi-line phone systems, and responding to customers calls with excellent phone etiquette.
• Perform data entry and maintain accurate records using productivity software such as Microsoft Office, spreadsheets, and Word processing tools.
• Handle calendar management and schedule appointments for inquiring customers.
• Assist with office management tasks including supply inventory, filing, proofreading documents, and organizing files for easy access.
• Provide exceptional customer support by responding promptly to inquiries via phone or email, ensuring clear client communication.
• Support bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping.

Qualifications

• Proven experience in an office environment with some clerical skills and familiarity with office management procedures.
• Proficiency in Microsoft Office Suite (Word, Excel) along with excellent typing, proofreading, and data entry skills.
• Technical proficiency with computer literacy including spreadsheets, document processing, and productivity software.
• Experience using multi-line phone systems and demonstrating professional phone etiquette.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.
• Previous experience in customer service or front desk roles demonstrating excellent communication skills.
• Knowledge of QuickBooks accounting software is preferred but not required; training can be provided for the right candidate.
• Demonstrated ability to handle multiple responsibilities simultaneously while maintaining attention to detail.

Pay: $14.50 per hour

Expected hours: 30.0 per week

Work Location: In person