Administrative Assistant

Taraneem Design is seeking an Administrative Assistant to support daily office operations at our design studio. This role is responsible for managing documentation, coordinating schedules, handling correspondence, and providing administrative support to the design team. The position reports to the Studio Manager or Lead Designer.

Key Responsibilities:

• Answer and direct phone calls, respond to emails, and greet visitors and clients professionally
• Maintain and organize office files, records, and documentation including project files, client correspondence, and design contracts
• Prepare and format correspondence, reports, spreadsheets, and presentations as requested
• Schedule appointments, meetings, and coordinate calendars for design staff and management
• Assist with data entry and maintain accuracy of information in company databases
• Process incoming and outgoing mail, packages, and courier deliveries
• Monitor office supply inventory and place orders as needed
• Assist with basic bookkeeping tasks including expense tracking, invoice filing, and payment follow-up
• Coordinate with vendors, suppliers, and external service providers as directed
• Support the design team with administrative tasks including filing, sample organization, and presentation preparation
• Perform general clerical duties including photocopying, scanning, and filing
• Maintain confidentiality of company and client information

Requirements:

• High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred
• Minimum 2 years of experience in an administrative, clerical, or office support role, preferably in an interior design, architecture, or creative services environment
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook
• Good written and verbal communication skills in English; proficiency in Arabic is required
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks and prioritize effectively
• Professional demeanor and ability to maintain confidentiality
• Reliable and punctual with consistent attendance

Pay: RO400.000 - RO500.000 per month

Work Location: In person