Administrative Assistant

Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role requires strong communication skills, proficiency in various software applications, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will serve as a point of contact for internal and external clients, ensuring a professional and welcoming environment.

Duties

• Perform data entry and maintain accurate records in QuickBooks and other databases
• Answer multi-line phone systems with excellent phone etiquette, directing calls as needed
• Provide customer support by addressing client questions and concerns promptly
• Assist with filing, organizing documents, and maintaining an orderly office environment
• Utilize Microsoft Office Suite and Google Workspace for document preparation, spreadsheets, and presentations
• Proofread documents for accuracy and clarity before distribution
• Support bookkeeping tasks as needed, including invoicing and expense tracking
• Collaborate with team members to ensure smooth office operations and effective communication
• Maintain confidentiality of sensitive information

Experience

• Previous administrative experience is preferred
• Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and general computer skills
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent typing skills with attention to detail for data entry tasks
• Familiarity with customer service principles and practices is essential
• Experience with clerical duties such as filing, document management, and front desk operations

We invite qualified candidates who are eager to contribute to our dynamic team to apply for this exciting opportunity.

Job Type: Full-time

Pay: $18.00-$22.00 per hour

Benefits:

• Casual dress
• Company events
• On-site parking

Experience:

• Administrative: 1 year (required)

Work Location: In person