Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily operations, providing exceptional administrative support that keeps our office running smoothly and efficiently. If you thrive in a fast-paced setting and enjoy supporting teams with your strong organizational skills, this is the perfect opportunity for you to make a meaningful impact!

Duties

• Provide general administrative and clerical support to the team.
• Answer and direct phone calls, emails, and general inquiries.
• Prepare, organize, and maintain documents, calenders,records, and files.
• Perform data entry and maintain accurate information in spreadsheets and databases.
• Schedule appointments, meetings, and other activities as required.
• Prepare emails, letters, reports, forms, and other correspondence.
• Maintain organized electronic and physical filing systems.
• Follow up on outstanding tasks, requests, and correspondence.
• Communicate professionally with clients, vendors, and other contacts.
• Assist with preparing and processing invoices, receipts, and other administrative documents.
• Coordinate general office supplies and administrative requirements.
• Assist with day-to-day office operations and provide support to management and staff.
• Maintain confidentiality of company and client information.
• Perform other general administrative duties as assigned.

Qualifications

• High school diploma or equivalent; a diploma in Office Administration, Business Administration, or a related field is an asset.
• Previous experience in an administrative or office support role is preferred.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer applications.
• Strong attention to detail and accuracy in handling documentation.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently as well as collaboratively in a team environment.
• Strong problem-solving skills and the ability to multitask in a fast-paced environment.
• Professional attitude with excellent customer service and interpersonal skills.
• Experience in property management, real estate, or mortgage-related administration is considered an asset.
• Ability to adapt to changing priorities and meet deadlines.

Join us as an Administrative Assistant and become an essential part of our vibrant team!

Pay: From $18.00 per hour

Expected hours: 30.0 per week

Work Location: In person