Administrative Assistant

LOOKING FOR FRESH GRADS & HEALTHCARE ENTHUSIASTS!

OT Health Traders team is looking for a Finance Admin Assistant to join us in Muntinlupa City, Philippines. In this role, you will be expected to participate in the preparation of journal entries and financial reports, analyze actual financial data, and assist with other accounting & administrative activities. You should be a motivated team player who has a positive attitude and can maintain efficiency and accuracy when multitasking. You should also possess an understanding of accounting and financial principles while also being collaborative, trustworthy, receptive to feedback, and eager to learn.

What You'll Do:

Financial duties include:

• Prepare and post receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks
• Manage accounts receivable and accounts payable
• Review and process reimbursements
• Prepare, track, and reconcile ledgers and budgets
• Support sales operations for procurement of goods and services
• Assist on creating and processing purchase orders and pricing/quotation
• Assist the senior Accountant on creating financial and inventory reports
• Prepare and file company tax documents
• Identify and correct miscalculations and financial discrepancies
• Run and update databases
• Develop and streamline operational efficiencies
• Contact delinquent accounts
• Stay current with all regulations, requirements, and laws

Administrative duties may include:

• Front desk customer service, including answering phones and greeting guests
• Keep a tidy and appropriate reception area
• Manage schedules for appointments and deadlines
• Take clear messages and communicate effectively with customers, clients, team members, and management
• Develop and maintain administrative processes
• Keep an organized file system

Qualifications

• Bachelor’s/College degree of Finance, Accounting, Business Administration or similar
• Fresh graduates are highly encouraged to apply or at least 1-2 year work experience (sales experience in medical industry is a plus)
• Practical experience with accounting software (such as QuickBooks) and spreadsheets (such as MS Excel)
• Able to quickly learn and adapt to new software and processes
• A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts
• Effective written and verbal communication skills
• Works well in a team environment and with upper management
• High level of critical thinking and logical analysis
• Good organizational and time management skills
• Able to work well under pressure and meet all deadlines
• Always keeps the highest standards of compliance and confidentiality
• Has working knowledge of different Microsoft programs (Word, Excel, Outlook, PowerPoint, MS Teams, Dynamic 365)

Benefits

• We provide you gadgets to use at work (laptop & mobile phone)
• Incentives & performance bonus on top of the basic salary
• Medicine allowance
• Opportunities for promotion
• Flexi working schedule
• Hybrid working setup

Pay: From Php20,000.00 per month

Benefits:

• Flexible schedule
• Flextime
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: Hybrid remote in Muntinlupa