ADMINISTRATIVE ASSISTANT

Position Description:

Position Summary

The Administrative Assistant provides administrative and clerical support to ensure that efficient operation of the office. This role supports managers, employees, and clients by handling a variety of tasks related to organization, communication, scheduling, and document management.

Key Responsibilities

• Answer and direct phone calls, emails, and other communications.
• Schedule meetings, appointments, and maintain calendars for the Executive Management team.
• Prepare, edit, and distribute correspondence, reports and presentations.
• Maintain filing systems, databases, and office records.
• Order and manage office supplies and equipment.
• Coordinate travel arrangements and expense reports.
• Greet and assist visitors, clients, and vendors.
• Organize meeting, events, and company functions.
• Handle confidential information with discretion.
• Assist with data entry, recordkeeping, and reporting.
• Support departmental projects and other administrative tasks as assigned.

Required Qualifications

• High School Diploma or equivalent; Associate degree is preferred.
• Proven experience in an administrative, clerical, or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communications skills.
• Ability to multitask and prioritize responsibilities effectively.
• Attention to detail and accuracy.
• Professional demeanor and customer-service mindset.

Preferred Skills

• Experience with office management software and business systems.
• Knowledge of scheduling and calendar management.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and as a part of a team.
• Experience handling confidential employee or business information.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Occasional lifting of office supplies and equipment up to 20 pounds.
• Ability to move throughout the office environment as needed.

Competencies

• Organizations and planning
• Communication
• Customer Service
• Adaptability
• Professionalism
• Confidentiality
• Attention to detail
• Teamwork