Administrative Assistant

Duties and Responsibilities

• Perform general administrative and clerical tasks, including filing, encoding, photocopying, scanning, and document preparation.

• Maintain and organize company, client, laboratory, financial, and administrative records.

• Receive and respond to routine inquiries from clients, employees, suppliers, and other stakeholders through phone, email, messaging platforms, and in-person communication.

• Assist in receiving and recording client requests, sample submissions, laboratory documents, and other relevant information.

• Prepare, encode, and monitor documents, forms, reports, purchase requests, and other administrative records.

• Assist in preparing cash disbursement, petty cash, reimbursement, and liquidation records and ensure that supporting documents are complete.

• Assist in monitoring accounts receivable.

• Assist in coordinating with suppliers regarding quotations, invoices, deliveries, and payment-related documentation.

• Assist in monitoring office and laboratory supplies and coordinate requests for replenishment when necessary.

• Ensure that administrative and financial records are accurate, complete, updated, and properly maintained.

• Perform other related duties and responsibilities that may be assigned by the immediate supervisor or management.

Qualifications

• Graduate of any 4-year college course, preferably Business Administration, Office Administration, Management, Accounting, Finance, or a related field.

• With at least 1 year of experience in administrative work/bookkeeping/billing/collections/basic accounting.

• Basic understanding of accounting principles, financial documentation, and record-keeping.

• Proficient in Microsoft Office, particularly Microsoft Excel and Word.

• Knowledgeable in email, online communication platforms, and basic office software.

• Good written and verbal communication skills.

• Strong organizational and time-management skills.

• Detail-oriented and capable of handling financial and administrative records accurately.

• Able to handle confidential information responsibly.

• Able to multitask, prioritize work, and meet deadlines.

• Professional, dependable, organized, and willing to learn.

• Willing to perform other administrative and accounting-support tasks as assigned by management.