Administrative Assistant

Administrative Assistant

Strong administration makes it easier for a team to stay organized, meet deadlines, and keep important work moving forward. We’re looking for an Administrative Assistant to provide reliable day-to-day support across the office and help keep schedules, documents, information, and routine requests properly organized.

You’ll work with different members of the team, manage a variety of administrative tasks, and help make sure important details are handled accurately and on time. This is a practical role for someone who enjoys organization, communication, and being trusted with responsibilities that keep the wider office running smoothly.

Day to Day

• Prepare and organize documents, forms, and internal materials
• Maintain records, spreadsheets, databases, and digital files
• Coordinate calendars, appointments, meetings, and room bookings
• Respond to routine emails, messages, and administrative requests
• Gather information and prepare materials for meetings and projects
• Process incoming correspondence, mail, and office documentation
• Assist with office supplies, orders, and routine administrative requirements
• Update internal information and distribute relevant communications
• Follow up on outstanding tasks and requests
• Enter information accurately into company systems
• Support different departments with general administrative needs
• Handle company information appropriately and maintain confidentiality

What’s Important

You’ll need strong organizational skills, attention to detail, good communication, and confidence using standard office software. You should be comfortable managing documents, calendars, spreadsheets, email, and multiple routine requests.

Previous experience in administration, office support, reception, customer service, scheduling, data entry, or clerical work is useful, although training on company systems and procedures will be provided.

We’re looking for someone who is dependable, professional, able to prioritize competing tasks, and comfortable taking ownership of work through to completion.

Working Week

Monday to Friday
8:30am–5:00pm
Full-time, permanent
Office-based in Santa Ana, CA

Please apply with your current resume to be considered for the Administrative Assistant position.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable federal, state, and local laws.

Pay: $23.87 - $26.92 per hour

Benefits:

• 401(k)
• Paid time off
• Parental leave

Work Location: In person