Administrative Assistant

Hybrid position (2 days remote/3 days in-office). Great work/life balance environment. Excellent health insurance!

Summary: This role requires someone with strong written communication skills to support the grant management process for a Not-for-Profit organization.

Key Responsibilities:

• Ability to review, critique grants and prepare a written synopsis of grant and charity activities information in report format.
• Review grant applications and reporting materials for completeness and follow-up with applicants as needed to obtain additional information necessary for processing grants.
• Record all grant activities with accuracy using an online grant management system.
• Set up and facilitate charity meetings via Zoom/Microsoft Teams; prepare and transcribe meeting notes and follow up on next steps.
• Track dates, events and actionable items and notify / follow-up on these with the team / charity.
• Produce and update charity and scholarship check list for export into Excel.
• Track and review grantee payments and reports due, sending reminders to grantees and program staff as needed.
• Track deadlines and ensure timely submission of follow-up reports, and other necessary documents.
• Troubleshoot basic IT issues with the grant system.
• Organize and maintain files / filing systems, both physical and electronic.
• Proofread finished work frequently under tight time constraints.
• Provide administrative support to the grants team as needed.
• Attend occasional nonprofit site visits and meetings to record notes and minutes.

Qualifications

• Strong written communication skills
• Experience with report writing
• MS Office (Excel, Word, Outlook)
• Attention to detail

Benefits:

• 401(k) w/matching funds
• Flexible spending account
• Health insurance through BlueCross/BlueShield
• Health savings account
• Life insurance
• Paid time off and Holiday pay

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Work Location: Hybrid remote in Alsip, IL 60803