Administrative Assistant

TWM is seeking an Administrative Assistant to support our growing Peoria, Illinois office. This position will provide day-to-day administrative and office support to employees in the Peoria location. We are looking for a proactive, flexible self-starter who is comfortable working independently, identifying ways to support the team, and taking initiative as needs arise. Because this is a new position, responsibilities may continue to evolve based on the needs of the office and the successful candidate’s strengths, interests, and skill set.

Experience Level: Prefer 2-5+ years of experience in an administrative support role

Schedule: Full-time, 40 hours/week, with the possibility of additional hours

Location: Based in Peoria, IL

Salary: $20.00-$25.00/hour; commensurate with experience

Essential Job Functions:

• Provide administrative and general office support to staff in the Peoria, IL office.
• Prepare and format engineering and surveying documents such as contracts, reports, construction specifications, easements, legal descriptions, letters, and templates
• Create and maintain spreadsheets such as bid tabulations, construction schedules, and other project-related information.
• Perform general office tasks, including filing, scanning, copying, printing, and document assembly.
• Answer/screen calls and route to appropriate staff.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Prepare outgoing mail and shipping. Receive incoming mail and route to appropriate staff.
• Run occasional errands to local businesses and municipalities.
• Maintain and organize branch office supplies and supply needs with the corporate office
• Coordinate with outside vendors for office equipment repairs, and other office needs.
• Assist with meeting and event planning tasks as needed.
• Assist with additional administrative and project support needs as they arise.
• Other duties as assigned.

Qualifications Desired:

• High school diploma or equivalent. Post-high school training or coursework a plus.
• Prefer 2-5 years of experience in an administrative support role
• Strong written and verbal communication skills
• Excellent attention to detail, accuracy, good organizational skills, and proactive in identifying team needs
• Ability to manage multiple priorities and meet deadlines
• Demonstrated ability to work independently and in a team
• Proficiency with Microsoft Office applications including Word, Excel, Outlook, as well as PDF creation and editing. Ability and willingness to learn new software; experience with Deltek Vantagepoint is a plus.
• Professional, approachable demeanor and ability to work effectively with a variety of personalities and work styles
• Professional appearance
• Prior experience with an engineering or architectural firm a plus.
• Valid driver’s license and clean driving record.

Benefits Summary:

Competitive salary and fringe benefits with exceptional bonus incentives. Starting salary is dependent upon personal knowledge, skill, and ability. Regular salary reviews and non-contributory Employee Stock Ownership Plan, insurance, 401K, holidays, Paid Time Off, flexible schedules, flexible work location, and more. For a comprehensive list of benefits, please visit our benefits page.

TWM is an established but growth-oriented consulting firm offering Civil & Structural Engineering, Land Surveying and other Geospatial services. A 100% ESOP-owned company and Top Workplace, TWM’s structure allows you to reap the rewards of your hard work. Each employee becomes an owner through a gift of company stock and has a vested interest in seeing the company succeed. We are different from most employers—and from other ESOP companies. Come experience what makes TWM unique!

TWM is an EEO/ M/F/Vet/Disabled employer.