Administrative Assistant

COMPANY OVERVIEW

Kam Lee Yuen Trading Co. (KLY) is a distribution and supply chain management company headquartered in Hayward, California. KLY serves a diverse, internationally rooted client base and operates in a fast-paced, relationship-driven environment where discretion, cultural fluency, and executive-level support are essential to daily operations.

POSITION SUMMARY

KLY is seeking a highly organized and professional Executive Assistant to provide comprehensive administrative and operational support to the C-Suite leadership team. This is an on-site, full-time role based at KLY's Hayward office. The ideal candidate brings executive-level administrative experience, strong bilingual communication skills in English and Mandarin Chinese. Cantonese is a plus. The ability to operate with discretion and sound judgment in a dynamic business environment.

KEY RESPONSIBILITIES

· Provide high-level administrative support to C-Suite executives, including calendar management, travel coordination, and meeting preparation

· Draft, proofread, and distribute professional correspondence, reports, and presentations in English and Mandarin

· Serve as a key point of contact and communication liaison between executives and internal/external stakeholders, including Chinese-speaking business partners and clients

· Coordinate and facilitate bilingual communications for meetings, calls, and business negotiations as needed

· Manage confidential information with the highest level of discretion and professionalism

· Prepare agendas, take meeting minutes, and track action items to ensure timely follow-through

· Organize and maintain filing systems, records, and documents in both physical and digital formats

· Handle logistics for executive travel, including domestic and international arrangements

· Support special projects, research, and ad-hoc assignments as directed by the leadership team

· Coordinate office operations and interface with vendors, partners, and visitors on behalf of the executive team

· May manage projects on behalf of the management team

· Procurement with warehouse of office supplies

· Other duties as assigned

LANGUAGE REQUIREMENTS

Required:

· Fluency in English — spoken and written (required)

· Fluency in Chinese Mandarin — spoken, read, and written (required)

Preferred / A Plus:

· Cantonese Chinese — spoken and written (preferred; candidates with both Mandarin and Cantonese proficiency will stand out)

Note: Mandarin fluency alone fully satisfies the language requirement for this role. Cantonese proficiency is an added advantage and will be considered a differentiating factor among otherwise qualified candidates.

QUALIFICATIONS

Required:

· 3–5 years of experience as an Executive Assistant or in a senior administrative support role

· Prior experience supporting C-Suite or senior leadership

· Bilingual fluency in English and Mandarin Chinese (spoken and written)

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

· Exceptional organizational skills with strong attention to detail

· Ability to manage multiple priorities in a fast-paced environment

· High degree of professionalism, discretion, and confidentiality

· Strong written and verbal communication skills

· Ability to work on-site Monday through Friday

Preferred:

· Cantonese proficiency (spoken and/or written)

· Experience in distribution, supply chain, or international trade environments

· Familiarity with cross-cultural business communication, particularly within Chinese-speaking business communities

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Language:

• Mandarin (Required)
• Cantonese (Preferred)

Work Location: In person