Administrative Assistant

About the role

The University of Southern Philippines Foundation is hiring a dedicated Administrative Assistant to support our academic departments. This role ensures smooth operations in areas such as faculty coordination, student inquiries, documentation, and internal communication. The position plays a key role in maintaining organized records, assisting in academic processes, and supporting department goals.

Key responsibilities

• Provide administrative support to department heads, faculty, and academic staff
• Assist in the preparation and submission of academic reports, memos, and schedules
• Maintain organized records of faculty workload, student documents, and office files
• Coordinate meetings, prepare minutes, and assist in academic event logistics
• Respond to student and faculty inquiries with professionalism and accuracy
• Monitor and maintain office supplies and equipment
• Help with class schedules, forms processing, and other academic support tasks
• Perform general clerical tasks and any other duties assigned by department heads

About you

• Bachelor's degree in any four-year course (preferably related to Office Management, Business Admin, HRM)
• Administrative experience in an academic or office setting is an advantage
• Strong organizational and multitasking skills
• Proficient in Microsoft Office and Google Workspace
• Excellent communication skills, both verbal and written
• Able to work independently and collaboratively in a team setting
• Must be willing to work during weekends and extended hours when needed

About us

The University of Southern Philippines Foundation is located in Cebu City.