Administrative Assistant

Shah Safari, Inc. is seeking a multi-task talented Administrative Assistant.

Duties and Responsibilities include, but are not limited to the following:

-Schedule: 40 hours per week, M-F, possible special event evening hours

-Manage CEO's business and personal Microsoft Outlook calendars

-Schedule personal & business appointments for both executives – internal/external appointments and phone conferences (different time zones). Making sure executives are prepared in advanced with the ability to handle last minute changes and high pressure situations.

-Arrange travel plans: domestic/international, hotel and logistics for business/personal. As well as booking travel for clients, management and guests. Familiar with passport/visa renewals is a plus.

-Composing email correspondence on behalf of executives; prioritize and communicate with executives.

-Expense reports and special assignments/projects.

-Gatekeeper; first point of contact with the highest standard of confidentiality. Serve as liaison.

-Coordinate personal & company events.

-Run business and personal errands for executives.

Qualifications:

• Completed or working towards bachelor’s degree preferred.

• Proficient with Microsoft Office applications.

• At least 2 years of relevant experience working in related support role.

• Ability to handle confidential and sensitive information.

• Excellent verbal and written communication skills with the ability to complete complex tasks and projects quickly with little to no guidance.

• Hard working, diligent, and readily willing to take on new tasks.

• Ability to multi-task and coordinate several efforts simultaneously.

• Very detail oriented and proactive nature.

• Manage complex calendar and scheduling requirements.

• Ability to work independently on special projects.

• Extremely efficient with strong organizational skills.

-Valid driver’s license and excellent driving record.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you reviewed the hourly rate for this position

Education:

• Bachelor's (Preferred)

Location:

• Seattle, WA 98119 (Required)

Ability to Commute:

• Seattle, WA 98119 (Required)

Ability to Relocate:

• Seattle, WA 98119: Relocate before starting work (Required)

Work Location: In person