Administrative Assistant

Role:

• Collect, analyze and draft documents/information in order to conserve executive’s time
• Schedule and plan meetings to manage executive’s appointment calendar/schedule
• Attend meetings in the absence of an executive to act as executive representative and speak on his/her behalf
• Receive customers and interact with them to identify and process their inquiries or requisitions
• Prepare presentations for executives by formatting, inputting, editing and transmitting text and image
• Collect and analyze data in order to prepare reports useful in taking key business decisions
• Utilize electronic and paper filing systems to maintain proper records of important information/document
• Format, edit, and distribute minutes of meetings
• Screen, monitor, and distribute incoming calls to appropriate personnel
• Ensure work area is neatly and properly arranged in a manner that supports smooth office operations
• Notify executives and staff of deadlines to ensure timely completion of set objectives.

Qualification:

1.      Graduate of any 4 year business course

2.      Must be willing to be trained

3.      Strong interpersonal skills