Administrative Assistant

Description Position Title : Administrative Assistant

Location : MacDill AFB, FL

Clearance required : SECRET clearance minimum, with eligibility for TS/SCI

Scope of Work: Provides executive administrative support to the CCPA team, facilitating organizational efficiency and supporting leadership priorities in a high-tempo environment.

Responsibilities Include (but Are Not Limited To)

• Provide administrative support to CCPA leadership, including scheduling, meeting coordination, and task management, and organize leadership calendars and read-ahead packages.
• Manage logistics for teleconferences, videoconferences, and in-person meetings.
• Facilitate travel arrangements and process authorizations and vouchers in the Defense Travel System per JTR.
• Act as first point of contact for inquiries, routing phone, email, and official correspondence.
• Draft, edit, and proofread documents to CENTCOM and Department of the Air Force standards and oversee the CCPA records management system.
• Maintain distribution lists, personnel rosters, and contact databases and support event planning and execution.

Qualifications

• Secret clearance at time of award, with eligibility for TS/SCI
• U.S. citizenship; fluent English
• Minimum two to three (2-3) years of experience in administrative support, preferably within a DoW or military environment
• Strong organizational skills and proficiency in Microsoft Office Suite and the Defense Travel System
• Knowledge of DoW regulations (FOIA, DOPSR, TMT processes) is highly advantageous; ability to maintain confidentiality