Administrative Assistant

Job Summary:

The Administrative Assistant is responsible for providing general administrative support, including document management, record keeping and data entry into the company’s accounting or internal systems. The role will also assist with other administrative duties assigned by the supervisor from time to time.

Key Responsibilities:

• Perform accurate data entry into the company’s accounting and internal systems based on the information and supporting documents provided.
• Review and process employees’ claims, including checking receipts and maintaining the required hardcopy and electronic records.
• Communicate claim-submission deadlines and follow up on incomplete supporting documents.
• Assist in administering employee insurance, medical benefits and other welfare arrangements.
• Maintain records of company assets, including laptops, access cards and other company property.
• Coordinate office storage, documentation, vendors and general administrative requirements.
• Assist with company registration and documentation matters when assigned.
• Provide occasional administrative support to the Business Development team.
• Assist in coordinating company activities, including company trips, annual dinners, team-building programmes and company apparel.
• Liaise with hotels, trainers, transport providers and other vendors regarding quotations, deposits, logistics and costs.
• Monitor event timelines, participant arrangements and supporting documents.
• Follow up on administrative matters and management decisions assigned by the supervisor.
• Perform other related administrative duties as required.

Requirements:

• Minimum SPM, Diploma or equivalent qualification.
• Fresh graduates are encouraged to apply; administrative experience is an advantage.
• Basic proficiency in Microsoft Word and Excel.
• Comfortable using computer systems and performing data-entry work.
• Good attention to detail, particularly when reviewing figures, receipts and supporting documents.
• Organised and able to maintain proper physical and electronic records.
• Able to communicate and coordinate with employees, vendors and external parties.
• Able to follow up on outstanding matters and complete tasks within the required timeline.
• Responsible, reliable and able to maintain confidentiality.
• Able to communicate in Bahasa Malaysia and English. Added advantage if able to converse in Mandarin.
• No accounting knowledge is required; system and process training will be provided.

Benefits:

• Travelling Claim to cover Mileage (Maximum RM600 per Month)
• Touch & Go (Claims as Per Reload Transaction)
• Phone Bill (Maximum RM150)
• Parking Fee (Claims as Per Usage) - Customer Sites or Office
• Outpatient Clinic Coverage (Maximum RM600 per Annum)
• Corporate Medical Card Insurance for Inpatient Treatment
• Leave = 14 Days