Administrative Assistant

Job Summary

We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, providing essential administrative support that keeps our office running smoothly. Your energetic approach and organizational prowess will help streamline processes, manage communications, and ensure all tasks are completed efficiently. This position offers an exciting opportunity to contribute to a vibrant workplace where your skills make a real impact.

Responsibilities

• Manage incoming calls with professionalism and courtesy, ensuring excellent phone etiquette at all times
• Maintain organized files and records through accurate data entry and document management
• Assist with scheduling appointments, meetings, and calendar management for team members
• Prepare correspondence, reports, and presentations using Microsoft Office and Google Workspace tools
• Handle clerical tasks such as copying, scanning, faxing, and mailing documents
• Support invoicing and financial record keeping using QuickBooks or similar accounting software
• Coordinate office supplies inventory and place orders to ensure smooth daily operations

Qualifications

• Proven office experience with a strong understanding of administrative procedures
• Proficiency in computer skills including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive, Calendar), and basic data entry skills
• Prior clerical experience with excellent organizational skills and attention to detail
• Strong typing skills for efficient document preparation and communication
• Knowledge of QuickBooks or similar financial software is a plus
• Exceptional phone etiquette and communication skills to interact confidently with clients and team members
• Ability to multitask effectively in a fast-paced environment while maintaining accuracy

Join us in this rewarding role where your organizational talents and positive energy will help create a productive and welcoming office environment. We value dedicated professionals committed to excellence in administrative support!

Pay: From £12.71 per hour

Expected hours: 37.5 per week

Benefits:

• Company events
• Company pension
• Employee discount
• Free parking
• On-site parking

Work Location: In person