Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, excellent communication skills, and technical proficiency will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your career in office management while making a meaningful impact within our organization.

Responsibilities

• Manage multi-line phone systems, directing calls with professionalism and courtesy while providing outstanding customer service.
• Handle front desk duties, greeting visitors, answering inquiries, and maintaining a positive first impression.
• Perform data entry tasks accurately using productivity software such as Microsoft Office and spreadsheets to organize information efficiently.
• Maintain organized filing systems—both digital and physical—ensuring quick retrieval of documents and records.
• Assist with calendar management, scheduling appointments, meetings, and coordinating events to optimize team productivity.
• Support office management activities including supply inventory, equipment maintenance, and general administrative tasks.
• Provide clerical support such as proofreading documents, word processing, and managing correspondence with clients and vendors.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software.
• Excellent computer literacy including data entry, file management, and basic troubleshooting skills.
• Strong phone etiquette with experience managing multi-line phone systems and customer support interactions.
• Bilingual abilities are highly preferred to effectively communicate with diverse clients and team members.
• Demonstrated ability to prioritize tasks efficiently while managing time effectively in a fast-paced environment.
• Previous experience with QuickBooks accounting software is a plus for handling basic financial transactions.

Join us to be part of a vibrant team that values dedication, professionalism, and proactive service! This role offers the chance to develop your administrative expertise while contributing to a positive workplace culture built on support and excellence.

Expected hours: 32.0 per week

Benefits:

• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location: In person