Administrative Assistant

Job Title: Property Management & Administration Intern

Role Overview:

The Property Management & Administration Intern will assist in the day-to-day management of the company's property portfolio while providing administrative support to ensure smooth office operations. This role offers practical experience in property coordination, tenant communication, documentation, and office administration.

Key Responsibilities

Property Management

Follow up on outstanding property service charges and maintain payment records.

Coordinate with tenants and real estate agents regarding tenancy contract renewals.

Send timely reminders to agents and tenants for lease renewals and required documentation.

Monitor the timely collection and deposit of rental cheques.

Follow up with tenants regarding maintenance requests and coordinate with contractors until issues are resolved.

Maintain records of tenancy contracts, rental payments, maintenance requests, and property-related documents.

Coordinate with building management, contractors, and service providers for property-related matters.

Assist in preparing property reports and updating property status trackers.

Ensure all property documents are properly filed and organized.

Follow up on utility-related matters, service requests, and other property-related correspondence.

Administration

Provide general administrative support to the office team.

Coordinate office maintenance, repairs, and facility requirements.

Organize and maintain office files, records, and documentation.

Assist in preparing letters, emails, reports, and meeting minutes.

Coordinate office supplies and ensure adequate inventory is maintained.

Handle incoming calls, emails, and correspondence professionally.

Schedule meetings and appointments as required.

Assist with courier services, document collection, and office logistics.

Coordinate with vendors and service providers for office-related requirements.

Support HR and Finance teams with administrative tasks when required.

Perform data entry and maintain accurate records in company systems.

Carry out any other administrative or property-related duties assigned by management.

Skills Required

Good communication and interpersonal skills.

Basic knowledge of Microsoft Office (Word, Excel, Outlook).

Strong organizational and time management skills.

Attention to detail and ability to maintain accurate records.

Ability to multitask and work in a fast-paced environment.

Professional attitude with a willingness to learn.

Pay: AED1,500.00 - AED2,500.00 per month

Work Location: In person