Administrative Assistant

Administrative Assistant

Bring Structure to the Work Behind the Scenes

We’re looking for an Administrative Assistant to support the people and processes that keep the office running. You’ll help organize information, prepare materials, coordinate internal requests, and provide practical support across different areas of the business.

The role offers variety throughout the week and would suit someone who is naturally organized, communicates well, and enjoys being trusted with tasks that need to be completed properly and on time.

A typical week could involve:

• Preparing internal correspondence, forms, summaries, and supporting documents
• Collecting information from different teams and organizing it for review
• Monitoring shared administrative requests and directing them to the appropriate person
• Maintaining staff, supplier, and business information within internal systems
• Helping coordinate meetings, room availability, and required materials
• Recording action points and helping track items that need follow-up
• Reviewing documents for missing information, formatting issues, or obvious errors
• Assisting with routine invoice, receipt, or expense documentation
• Coordinating basic arrangements with suppliers and service providers
• Updating internal schedules and communicating relevant changes
• Helping prepare information for presentations, reports, and team meetings
• Supporting onboarding and other routine employee administration when required
• Assisting with short-term administrative projects across different departments
• Protecting confidential information when handling internal records and correspondence

Monday to Friday

The position is full-time and on-site, providing administrative support across the wider office. You’ll work with different teams throughout the day and receive training on the company’s systems, processes, and internal procedures.

Hours: 8:30am–5:00pm
Schedule: Monday–Friday
Employment: Full-time | Permanent
Location: On-site

Previous experience in administration, business support, coordination, customer service, reception, data entry, scheduling, or another organized office environment is helpful, but we also value transferable experience.

You’ll need strong attention to detail, clear communication skills, basic computer confidence, and the ability to organize your workload when several requests come in at once.

Being dependable, willing to learn, and comfortable asking questions when something needs clarification will be important in this role.

Training will be provided on company systems, procedures, and day-to-day responsibilities.

Applications

If you’re someone who enjoys keeping information organized, supporting others, and making sure important administrative tasks don’t get overlooked, submit your current resume to be considered for the Administrative Assistant position.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable federal, state, and local laws.

Pay: $20.87 - $24.98 per hour

Benefits:

• 401(k)
• Life insurance
• Parental leave

Work Location: In person