Administrative Assistant

Manage calls, emails, calendars, and business travel; Act as the primary point of contact for internal and external administrative requests; Organize meetings, site visits, operational committees, and internal events; Make reservations for group visitors (hotel, taxi, meals, badges, site access); Print, laminate, and distribute administrative and operational documents; Update and maintain administrative and workshop displays (screens, boards, documents); Ensure the filing, archiving, and updating of administrative records; Manage the supply of office, sanitary, and consumable supplies; Organize appointments and provide transportation for job interviews; Participate in the onboarding of new operators (transportation, reception, documents, PPE); Track attendance and schedule various events using the time management system; Manage staff transportation in coordination with the relevant personnel. Contribute to the preparation of personnel files and attendance tracking; Participate in the annual inventory of work-in-progress in the workshop (finished products, raw materials, consumables); Ensure the updating of visual production and internal communication materials; Coordinate internal and external travel for staff and visitors; Contribute to the smooth flow of information between departments (production, quality, maintenance, HR, logistics). All of these functions must be carried out in accordance with the aeronautical standard EN 9100 and the applicable rules and procedures.

Desired Candidate Profile

Candidates should hold a two-year post-secondary degree (Bac+2) or a specialized technical diploma; have 2 to 5 years of experience in a similar role; be fluent in written and spoken French; be proficient in office software; and possess administrative knowledge. Your interpersonal skills, curiosity, proactive approach, and innovative mindset will enable you to successfully carry out your duties and thrive in this position.