Administrative Assistant

Job Overview

We are seeking a motivated, highly organized, and technology-savvy Administrative Assistant to provide administrative and operational support to executive leadership and the organization. This position plays an important role in maintaining efficient day-to-day office operations, coordinating schedules and communications, supporting technology needs, and providing exceptional service to internal and external stakeholders.

The ideal candidate is detail-oriented, professional, dependable, and comfortable managing multiple priorities. This individual should demonstrate strong communication skills, sound judgment, discretion, and the ability to anticipate needs and take initiative in a fast-paced environment.

Schedule

• Hours: 30–40 hours per week
• Schedule: Monday–Friday
• Flexible schedule available

Essential Duties & Responsibilities

• Assist with front desk operations, including greeting visitors and directing inquiries appropriately.
• Provide administrative support to executive leadership and assist with daily organizational priorities.
• Manage calendars, schedule appointments and meetings, and assist with meeting coordination.
• Draft, proofread, and distribute professional emails, correspondence, notices, reports, and other communications.
• Serve as a first point of contact for visitors, callers, employees, and external stakeholders.
• Maintain organized electronic and physical filing systems and ensure records remain accurate and current.
• Perform data entry and maintain information within organizational databases and software systems.
• Assist with website updates, e-blast communications, databases, and other digital platforms when needed.
• Provide general technology support, including troubleshooting common computer, printer, software, and office equipment issues.
• Support virtual meetings and technology platforms, including Zoom and Microsoft Teams.
• Assist with ordering office supplies and maintaining appropriate inventory.
• Coordinate with team members to support efficient workflow and communication throughout the organization.
• Track deadlines, assignments, and follow-up items to help ensure timely completion.
• Anticipate scheduling, administrative, and logistical needs and proactively assist in resolving issues.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with special projects and organizational initiatives as assigned.
• Perform additional duties as necessary to support executive leadership and organizational operations.

Core Skills & Qualifications

Organization & Time Management

• Exceptional organizational and time-management skills.
• Ability to prioritize responsibilities and manage competing deadlines.
• Strong scheduling and calendar-management abilities.
• Ability to manage multiple assignments and projects simultaneously.

Communication

• Excellent written and verbal communication skills.
• Ability to prepare professional emails, correspondence, reports, and other materials.
• Comfortable communicating with executive leadership, employees, customers, vendors, and external stakeholders.

Technology

• Strong proficiency with Microsoft Office Suite and/or Google Workspace.
• Familiarity with Zoom, Microsoft Teams, and similar platforms.
• Comfortable working with websites, e-blast platforms, databases, and other digital systems.
• Ability to troubleshoot basic computer, printer, and office technology issues.
• Ability to quickly learn new software, CRM systems, databases, and project-management platforms.

Discretion & Confidentiality

• Ability to appropriately handle confidential and sensitive information.
• Demonstrates sound judgment and discretion.
• Maintains professionalism in all interactions.

Problem Solving & Initiative

• Ability to anticipate needs and potential challenges.
• Takes initiative to resolve scheduling, administrative, technology, and logistical issues.
• Resourceful and comfortable working independently.

Attention to Detail

• High degree of accuracy when managing schedules, records, data, and communications.
• Strong proofreading and quality-control skills.
• Consistent follow-through on assignments and deadlines.

Interpersonal Skills

• Professional and approachable demeanor.
• Strong customer-service skills.
• Ability to build positive relationships with executive leadership, employees, customers, and external stakeholders.
• Collaborative and team-oriented.

Flexibility & Adaptability

• Comfortable working in a fast-paced and evolving environment.
• Ability to adjust priorities as organizational needs change.
• Willingness to assist outside of traditional responsibilities when necessary.

What We Offer

• Flexible scheduling to accommodate school, family, and other commitments.
• Supportive and team-oriented work environment.
• Experience supporting executive leadership and organizational operations.

Pay: From $25.00 per hour

Benefits:

• Flexible schedule

Education:

• Bachelor's (Required)

Location:

• Hilton Head Island, SC 29928 (Required)

Work Location: In person