Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily operations, streamline administrative processes, and ensure the smooth functioning of our office environment. The ideal candidate will bring enthusiasm, attention to detail, and a proactive attitude to help us achieve our goals and provide exceptional support to our team and clients. This paid position is perfect for someone eager to grow their administrative skills in a fast-paced, professional setting.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer service
• Perform data entry tasks with accuracy using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping
• Organize and maintain filing systems—both physical and digital—to ensure easy retrieval of documents
• Support scheduling activities by coordinating appointments, meetings, and calendar management for team members
• Assist with clerical tasks such as proofreading documents, preparing correspondence, and handling mail distribution
• Provide customer support by addressing inquiries professionally via phone or email, ensuring positive interactions
• Handle basic bookkeeping duties including invoicing, expense tracking, and reconciling accounts using QuickBooks

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Demonstrated computer skills including data entry, document proofreading, and file management
• Experience with multi-line phone systems and phone etiquette in a professional setting
• Prior clerical experience in a medical or dental office is highly desirable; familiarity with medical/dental terminology is a plus
• Knowledge of QuickBooks for bookkeeping tasks is preferred
• Excellent typing speed and accuracy along with strong organizational skills
• Ability to handle confidential information discreetly and professionally
• Strong customer service skills with a friendly demeanor and effective communication abilities

Join us in creating an efficient, welcoming environment where your organizational talents can shine! This role offers the chance to develop your administrative expertise while supporting a vibrant team dedicated to excellence.

Company About:

Westbrook Medical Clinic was founded in 1995. The company's line of business includes the practice of general and specialized medicine and surgery for various licensed practitioners.

Pay: $28.00-$32.00 per hour

Work Location: In person