Administrative Assistant

We are looking for a highly organized and proactive Admin Assistant to support the Construction Operations Department. The successful candidate will be responsible for document control, scheduling, coordination of approvals, records management, and administrative support to ensure the smooth operation of construction projects.

Key Responsibilities

• Process and coordinate approvals for timesheets, overtime requests, leave applications, reimbursements, and liquidation documents.
• Prepare, update, and distribute Minutes of Meetings (MOM) and weekly construction schedules.
• Monitor and maintain employee and contractor records, including credentials and compliance documents.
• Prepare, monitor, and track Material Request Slips (MRS) and other procurement-related documents.
• Coordinate document transmittals and approvals with internal departments and project teams.
• Manage filing systems and maintain accurate project and departmental records.
• Assist in office supply requests and inventory monitoring.
• Provide day-to-day administrative support to construction managers, engineers, and project teams.
• Maintain schedule and calendar management for department leadership.
• Support project documentation, handover records, and as-built document filing.

Qualifications

✅ Bachelor's Degree in Office Administration, Business Administration, or related field

✅ Preferably with at least 2 years of experience in administrative or office support roles

✅ Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook

✅ Strong document management and organizational skills

✅ Excellent written and verbal communication skills

✅ Detail-oriented with the ability to handle multiple tasks simultaneously

✅ Strong initiative and ability to work independently

✅ Experience supporting construction, engineering, or project operations is an advantage