Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, combined with strong technical skills and excellent communication abilities, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant professional setting.

Responsibilities

• Manage multi-line phone systems, directing calls with professionalism and courtesy while providing prompt customer support.
• Maintain organized office records through accurate data entry, spreadsheets, and word processing using productivity software such as Microsoft Office.
• Handle front desk duties including greeting visitors, answering inquiries, and managing office security protocols.
• Oversee office management tasks such as supply inventory, appointment scheduling, and document proofreading to ensure accuracy and professionalism.
• Assist with client communication by preparing correspondence, managing email correspondence, and supporting customer service initiatives.
• Coordinate with team members on administrative projects, ensuring deadlines are met through effective time management and organizational skills.

Qualifications

• Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data management.
• Excellent computer literacy including data entry, typing speed, proofreading, and technical proficiency in productivity software.
• Strong phone etiquette skills with experience managing multi-line phone systems and providing outstanding customer service.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members. (English & Spanish)
• Demonstrated ability to prioritize tasks efficiently in a fast-paced environment while maintaining professionalism.
• Real Estate experience is a plus.

Pay: $17.00 - $20.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Paid time off

Work Location: In person