Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As an energetic and proactive team member, you will be the backbone of our administrative functions, ensuring smooth communication, accurate record-keeping, and a welcoming environment for clients and staff alike. Your enthusiasm and attention to detail will help us maintain a professional and productive workplace where everyone can thrive.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records.
• Handle clerical responsibilities such as filing, photocopying, proofreading documents, and organizing office supplies.
• Support bookkeeping activities by maintaining financial records, invoicing, and processing payments as needed.
• Assist with medical or dental office procedures by managing patient or client appointments, verifying insurance information, and supporting customer support efforts.
• Provide exceptional customer service by responding promptly to inquiries via phone or email and offering helpful information.
• Maintain organized files—both electronic and paper—and ensure compliance with confidentiality standards.

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Experience with QuickBooks or other bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Demonstrated clerical experience including data entry, filing, proofreading, and document management.
• Exceptional customer service skills with professional phone etiquette and a friendly demeanor at the front desk.
• Knowledge of multi-line phone systems and office equipment operation.
• Ability to perform typing quickly and accurately while maintaining attention to detail.
• Previous medical or dental office experience is a plus, especially familiarity with front desk procedures in healthcare settings.

Join us as an Administrative Assistant and become an integral part of a vibrant team dedicated to excellence! Your energy, organizational talent, and commitment to outstanding service will help us create a welcoming environment where everyone feels valued and supported.

Pay: $22.76-$26.05 per hour

Work Location: In person