Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization dedicated to excellence.

Responsibilities include, but are not limited to:

• Maintain organized electronic and physical filing systems
• Accept, sort, and distribute incoming mail and packages
• Prepare and coordinate outgoing mail and shipments
• Order and maintain office supplies and track office inventory
• Create and maintain applicant cards and information on company tracking boards
• Assist with Manufactured Housing Unit (MHU) title transfers and related documentation
• Enter, update, and maintain accurate information in company systems and tracking boards
• Upload, organize, and maintain documents and project files
• Assist with preparing forms, correspondence, reports, and other administrative documents
• Track outstanding documents and follow up with team members as needed
• Assist with data entry and record keeping
• Scan, copy, file, and organize documentation
• Communicate with internal team members, vendors, homeowners, and other parties as needed
• Provide general administrative support to management and operations
• Assist with special projects and additional administrative tasks as assigned

Skills

• Previous administrative, office, or clerical experience preferred
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Ability to manage multiple tasks and priorities
• Strong written and verbal communication skills
• Comfortable working with computers, email, spreadsheets, and online systems
• Proficiency with Microsoft Office or similar applications
• Ability to learn new software and company processes
• Ability to work independently while also collaborating with the team
• Experience with document management, title work, construction, disaster recovery, or project administration is a plus

Join us as an Administrative Assistant where your proactive attitude and organizational expertise will make a meaningful impact! We’re committed to fostering a supportive environment that values your contributions while offering opportunities for growth.

Pay: $17.50 - $18.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• 1. Culture Index Assessment Required

All applicants must complete the Culture Index assessment before their application will be reviewed.

Complete the assessment here:

https://surveys.cultureindex.com/s/Vfzwdwjp2I/115944

• 2. Have you completed the required Culture Index assessment?

Yes

No

Work Location: In person