Administrative Assistant

Job Title
Production Clerk

Position Description
We are seeking a highly organized and detail-oriented Production Clerk to join our Production team. The Production Clerk will be responsible for performing administrative tasks, managing documentation, entering data into electronic systems and supporting the day-to-day operations of the Manufacturing Site. This role requires strong attention to detail, excellent communication skills, SAP S4 HANA knowledge and the ability to manage multiple tasks in a fast-paced environment.

Roles Responsibilities

• Maintain accurate and up-to-date records of Process Orders, Box Counts, and production activities.
• Process order counts, open order tracking, product labeling accuracy and other relevant production documentation.
• Ensure all orders are recorded and closed out in the production management system (PMS).
• Assist in reconciliation and reporting of batches.
• Generate reports, identify discrepancies, and assist with batch ticket creation and closing.
• Serve as a point of contact for internal teams, order status, and other inquiries.
• Assist in coordinating required documentation and pulling schedule board visual panels.
• Maintain organized physical and digital filing systems for all related production documents.
• Ensure compliance with company policies and procedures related to document storage and retrieval.
• Perform general clerical duties such as answering phones, emails, and scheduling meetings.
• Prepare reports, correspondence, and other documentation as required by the warehouse management team.

Skills

• Strong computer skills, especially with SAP S4 HANA and Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Good communication skills, both written and verbal.
• Basic knowledge of warehouse operations and inventory management.
• At least 1-2 years of experience in a Manufacturing or production administrative role.

Education

• High School Diploma or equivalent (Associate’s Degree or higher preferred).