Administrative Assistant

Job Overview

CENTURY 21 Twin Realty is seeking a highly organized, detail oriented and motivated Administrative Assistant to join our Growing Property Management Division.

This position Will Focus Primarily Upon property management accounting, bookkeeping and financial administration, while also providing general administrative support to our property management team.

The successful candidate will have strong accounting and organizational skills, excellent attention to detail, and the ability to manage multiple responsibilities in a fast paced office environment.

Property Management Accounting & Bookkeeping Duties

• manage front desk responsibilities, including greeting visitors and directing them appropriately
• answer multi-line phone systems promptly and professionally, demonstrating excellent phone etiquette
• maintain Financial records for all commercial and residential properties.
• process and record rental payments, security deposits, management fees, administrative fees and property related expenses.
• Maintain Tenant and property owner account ledgers.
• monitor accounts receivable, including outstanding rental payments and tenant arrears.
• process contractor invoices, utility bills and other property-related expenses.
• process vendor payments and, maintain accurate accounts payable records
• assist with bank reconciliations and trust accounting procedures.
• process monthly owner statements and disbursements
• calculate and reconcile property management fees and administrative charges.
• assist with month end accounting procedures and year end financial reporting.
• identify and resolve accounting discrepancies within owner, vendor and tenant accounts.
• perform day to day office duties and errands where needed.
• Maintain organized filing systems—both digital and physical—to ensure easy retrieval of documents.

Property Management Administration Duties

• Maintain accurate tenant, owner and property records within the property management software utilized by the brokerage.
• Assist with move-in and move -out accounting, invoicing and security deposit returns.
• Respond to routine tenant and property owner inquiries regarding financial accounts and payments.
• Organize and maintain lease agreements, invoices, financial documents and property records.
• Assist in the coordination of maintenance requests, contractor scheduling, key pick ups and invoicing.
• Prepare routine correspondence, notices, and administrative documentation.
• Provide general administrative support to the PM team.
• Prepare and manage social media ads, and office unit advertising on the brokerage website.

Qualifications & Skills

• strong organization skills and exceptional attention to detail.
• Experience or education in bookkeeping, accounting, finance, business administration or business management.
• Proficiency with Microsoft office and google workplace
• Experience with adobe
• Strong computer skills with the ability to learn new software.
• Excellent written and verbal communication skills
• Ability to manage multiple tasks, meet deadlines, work independently and problem solve.
• Professionalism and discretion while handling confidential information.

Preferred

• Previous experience in Property management, Real Estate, or a related industry.
• Experience in accounting software that utilized revenue, expense, asset accounts with a debits and credits framework.
• Experience with accounts payable, accounts receivables, bank reconciliations, and financial reporting.
• Experience operating a property management software.
• Understanding or basic accounting principles.

Previous property management experience is an asset but not required, we are willing to provide training to the right candidate with a strong accounting and administrative background.

What We Offer

• Opportunity to join an established and growing real estate and property management company.
• professional and supportive team environment.
• Training opportunities for professional development.
• A diverse role with opportunities to take on additional responsibilities as our property management division continues to grow.
• Competitive compensation based on qualifications and experience

How to Apply

If you are an organized, detail oriented individual with strong problem solving skills experience or education in bookkeeping, accounting, finance or related fields we would love to hear from you**.**

Please submit a cover letter and resume outlining your relevant experience and/or experience via indeed or to [email protected] with Attention to Jordan Hawboldt.

Benefits:

• Casual dress
• On-site parking

Work Location: In person