Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach and strong organizational skills will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and QuickBooks accounting software.
• Coordinate calendar management and schedule appointments for team members, ensuring optimal time management.
• Handle clerical tasks such as filing, proofreading documents, and word processing to support daily operations.
• Assist with office management duties, including inventory control, supply ordering, and maintaining a clean, organized workspace.
• Provide excellent customer service by responding promptly to client inquiries and supporting client communication efforts.
• Support personal assistant responsibilities when needed, including travel arrangements and document preparation.

Experience

• Prior office experience or administrative experience is preferred; familiarity with office management is highly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software is essential.
• Strong computer literacy with technical proficiency in data entry, spreadsheets, and filing systems.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Demonstrated experience using QuickBooks or similar accounting software is advantageous.
• Exceptional phone communication skills combined with professionalism in all interactions are vital for success in this role.

Join us to be part of a supportive team that values your contributions! This position offers meaningful work in a lively environment where your organizational talents will shine while helping keep our office running smoothly.

Pay: $15.00 - $19.00 per hour

Work Location: In person