Administrative Assistant

• Manage daily calendar, appointments and meeting schedules of the Head of Company
• Coordinate internal and external meetings with staff, contractors, suppliers, consultants and clients
• Arrange meeting rooms, refreshments, meeting materials and virtual meeting links
• Prepare simple meeting notes, action lists and reminders
• Prepare, format, print and photocopy letters, emails, memos and simple reports
• Maintain proper physical and digital filing systems for company, property and project documents
• Handle incoming/outgoing documents, mail and courier matters
• Screen phone calls, messages and enquiries and direct them to the appropriate person
• Assist with staff claims, petty cash claims, receipts and basic invoice records
• Maintain confidentiality of company documents and information

Job Requirement

• Diploma in Business Administration, Office Management or related field
• Good working knowledge of Microsoft Office / Google Workspace, including Word/Docs, Excel/Sheets, Outlook and Google Calendar
• Good communication, typing and documentation skills
• Good filing and record-keeping skills
• Basic knowledge of property development or real estate is an advantage
• Reliable, punctual, organized and detail-oriented
• Friendly, helpful and able to work independently with minimal supervision