Administrative Assistant

Administrative Assistant

Be the Support Behind the Work That Gets Done

We’re looking for an Administrative Assistant to help manage the information, communication, and coordination that keeps our San Diego office running smoothly.

Rather than focusing on one area of administration, you’ll provide support across several parts of the business. You’ll help teams prepare for meetings, organize information, keep requests moving, and make sure important details are handled before they become problems.

This role would suit someone who is naturally organized, takes ownership of their work, and enjoys being involved in different parts of the office.

A typical week could involve:

Preparing information and materials for meetings, presentations, and internal discussions
Reviewing documents and checking that information is complete and up to date
Managing shared email requests and directing them to the appropriate team
Coordinating calendars, meeting times, and internal appointments
Updating internal databases, contact lists, and business information
Helping employees locate documents, information, and administrative resources
Arranging meeting rooms, equipment, and other practical requirements
Processing routine forms, records, and internal paperwork
Following up with different teams when information or approvals are outstanding
Assisting with office communications and distributing important updates
Supporting short-term administrative projects and business initiatives
Identifying missing information or routine issues and bringing them to the appropriate person

Monday to Friday

This is a full-time, on-site position in San Diego, CA. You’ll work across different administrative requests rather than being assigned to a single repetitive task, giving you exposure to how different teams operate and how information moves through an office.

Hours: 8:30am–5:00pm
Schedule: Monday–Friday
Employment: Full-time | Permanent
Location: San Diego, CA

You Don’t Need Extensive Administrative Experience

Previous experience in administration, business support, reception, office coordination, customer service, scheduling, hospitality, retail, or another organized support role is helpful.

We’re looking for someone who can communicate professionally, work confidently with everyday office technology, keep track of details, and take responsibility for completing tasks without needing constant follow-up.

You should be comfortable handling information that may be confidential, asking questions when something is unclear, and adjusting your priorities when different teams need support. Training will be provided on company systems, procedures, and internal processes.

Applications

If you’re organized, dependable, and enjoy being involved in the behind-the-scenes work that helps a business operate effectively, submit your current resume to be considered for the Administrative Assistant position.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable federal, state, and local laws.

Pay: $20.77 - $24.04 per hour

Benefits:

• 401(k)
• Life insurance
• Parental leave

Work Location: In person