Administrative Assistant

How to Apply

Once all applications have been reviewed, shortlisted candidates will receive an email from [email protected] with further instructions on the next stage of the recruitment process.

We encourage all applicants to check email regularly and respond within the stipulated timeline. Please note that only shortlisted candidates will be contacted.

About the Position

We are seeking a dedicated Administrative Assistant to join our team. You will be joining the support team of a legal firm specialising in dispute resolution.

This role is ideal for someone who enjoys a varied working environment, can manage multiple priorities, and is comfortable handling both legal administrative matters and general office operations.

 As an Administrative Assistant, you will play a crucial role in supporting our Office Manager and facilitating the smooth day-to-day operations of the firm. You will also provide administrative support to our legal team and contribute to the success of our clients' cases.

If you are enthusiastic about providing reliable administrative support, appreciate hands-on learning opportunities, and enjoy working in a fast-paced environment, we encourage you to apply for this exciting opportunity.

Role Overview

• Providing reception support, including welcoming visitors, answering and directing telephone calls, and handling general enquiries
• Handling incoming and outgoing correspondence, including emails, memos, and postal communications
• Assisting with the procurement and maintenance of office supplies and equipment.
• Handling and organising office files, records, and documentation systems
• Liaising with external service providers and vendors to ensure the timely delivery of services
• Assisting with the preparation and processing of monthly payments
• Supporting general office operations and performing other administrative tasks as required
• Providing comprehensive administrative and secretarial support to our lawyers
• Assisting with the preparation of legal documents
• Preparing and maintaining client files, documentation, and correspondence

Key Competencies

• Minimum 1–2 years of experience in an administrative or office support role, demonstrating stability and consistency in employment.
• Easy-going personality with strong communication and interpersonal skills
• Strong organisational and time management skills, with the ability to manage priorities and multitask effectively
• Strong digital literacy, with the ability to navigate and utilise a range of digital tools, computer-based systems, and office applications
• Strong problem-solving mindset with a proactive and solution-oriented approach
• Ability to work independently as well as collaboratively as part of a team in a fast-paced environment
• Strong attention to detail and accuracy, with a consistent focus on maintaining high-quality work
• Demonstrates proactiveness and initiative in supporting various divisions, assisting with diverse tasks, and taking on additional responsibilities as and when needed