Administrative Assistant

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will have strong computer skills, experience with office management, and excellent communication abilities. Experience with medical or dental offices, QuickBooks, and Microsoft Office is a plus. This position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued.

Responsibilities

• Manage front desk duties including greeting visitors and answering multi-line phone systems with professional phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other relevant software
• Handle filing, document proofreading, and general clerical tasks to support daily operations
• Assist with bookkeeping and basic financial tasks using QuickBooks or similar accounting software
• Provide customer support by addressing inquiries and offering assistance in a courteous manner
• Support scheduling appointments, managing calendars, and coordinating meetings
• Maintain organized office environment and ensure supplies are stocked as needed
• Support medical or dental office functions such as patient check-in/out, insurance verification, and record management (if applicable)
• Perform other administrative duties as assigned to ensure efficient office workflow

Experience

• Prior administrative experience in an office setting is preferred
• Experience working at the front desk or with multi-line phone systems is highly desirable
• Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace is essential
• Strong data entry skills along with proofreading and organizational abilities are required
• Customer service experience, especially in medical or dental offices such as dental receptionist or medical office experience, is a plus
• Excellent typing skills and attention to detail are necessary for success in this role
• Demonstrated ability to handle multiple tasks efficiently while maintaining professionalism and courtesy

Benefits:

• Paid time off

Work Location: In person