Administrative Assistant

About NAI Horizon

Established in 1992, NAI Horizon is a full-service commercial real estate firm with deep roots in both Phoenix and Tucson. We are passionate about delivering results-driven solutions for local, national, and international clients through a comprehensive range of services, including office leasing, investment sales, tenant representation, and property management.

As a proud member of NAI Global, one of the world’s largest commercial real estate service providers with more than 325 offices worldwide – NAI Horizon combines unmatched local expertise with true global reach. Our unwavering commitment to excellence, market insight, and a client-first approach has made us a trusted leader in Arizona’s commercial real estate industry.

Position Summary

NAI Horizon is seeking a highly organized and proactive Administrative Assistant to provide critical support to our leadership, staff, and agents while ensuring the smooth daily operations of our dynamic office.

The Receptionist/Administrative Assistant serves as the first point of contact for the organization, projecting a professional image while providing comprehensive administrative support across departments. This role ensures smooth office operations, supports agents and staff, and helps maintain high-quality service for clients and visitors. This position offers opportunities for growth and advancement into Market Research, Property Management, or Brokerage roles within the company.

Essential Duties & Responsibilities

• Professionally manage incoming calls and ensure inquiries are directed to the appropriate team members.
• Serve as the first point of contact for all office visitors, providing a welcoming and professional reception experience.
• Manage conference room scheduling and maintain reception and common areas.
• Handle incoming/outgoing mail, packages, and courier services; monitor postage and machine balance.
• Maintain office and kitchen supplies, coordinating orders and inventory management.
• Assist with scheduling meetings, events, and company-wide initiatives.
• Prepare marketing materials, reports, and other administrative documents as needed, including data entry for multiple departments.
• Provide administrative support to agents, leadership, and staff with special projects and departmental needs.
• Report directly to C-suite executives and supervisors as needed.
• Perform additional tasks as assigned.

Qualifications

• 1–3 years of experience in office administration, customer service, or commercial real estate preferred.
• Education: Bachelor’s Degree or equivalent experience preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel); experience with databases and document preparation preferred.
• Strong communication, organizational, and multitasking skills.
• High attention to detail and ability to manage multiple priorities with minimal supervision.
• High level of professionalism and integrity.

Compensation & Benefits

• Performance-based bonus opportunities
• Health, dental, vision insurance, and 401K
• Paid time off, paid sick leave, and holidays
• Professional development support
• Collaborative team culture

How to Apply

Qualified candidates should submit their resume to:

Lane G. Neville
CEO | Designated Broker
NAI Horizon

Email: [email protected]

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person