Administrative Assistant

Overview

We are seeking a dynamic and organized Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office activities, provides exceptional customer service, and maintains an efficient front desk environment. The ideal candidate will be energetic, detail-oriented, and possess a strong foundation in clerical and administrative tasks. If you thrive in a fast-paced setting and enjoy supporting a busy office, this opportunity is perfect for you!

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression for all who enter the office
• Manage multi-line phone systems, screen calls, and direct inquiries to appropriate team members with professionalism and courtesy
• Handle data entry tasks accurately using Microsoft Office applications, Google Workspace, and specialized software such as QuickBooks
• Maintain organized filing systems—both digital and paper—to ensure quick retrieval of documents and records
• Assist with bookkeeping duties, including invoicing, billing, and tracking expenses using QuickBooks or similar tools
• Support administrative functions such as proofreading documents, preparing correspondence, and scheduling appointments
• Provide exceptional customer service by addressing inquiries promptly and efficiently both in person and over the phone
• Perform general clerical duties including photocopying, faxing and mailing.
• Arrange travel schedules, accommodations, transportation, and reservations for management.
• Record and prepare minutes of meetings and distribute meeting materials as required.
• Compile data, statistics, and other information for reports, correspondence, and administrative purposes.
• Assist in establishing and maintaining office procedures and administrative processes.
• Receive and distribute incoming mail and electronic correspondence, and help coordinate information between staff and external contacts
• Order office supplies and maintain inventory

Experience

• Proven clerical or administrative experience in an office setting is required; experience in a similar administrative role is considered an asset.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Demonstrated ability to handle data entry accurately with excellent typing speed and attention to detail
• Familiarity with multi-line phone systems and professional phone etiquette
• Prior experience with bookkeeping or accounting software such as QuickBooks is highly desirable
• Exceptional organizational skills with the ability to manage multiple tasks efficiently under pressure
• Excellent communication skills—both verbal and written—and a friendly customer service approach

Join us to be part of a vibrant team dedicated to providing outstanding support while fostering a positive work environment. We value your skills and enthusiasm as we work together to keep our office running smoothly!

Pay: $38.65 per hour

Expected hours: 35.0 per week

Ability to commute/relocate:

• Fort Providence, NT: reliably commute or plan to relocate before starting work (required)

Work Location: In person